University Policy Program
About
The Clemson University Policy Program supports the Office of University Compliance and Ethics by assisting in the development, routing, storage, communication, maintenance, and review of Administrative Policies and is guided by the University Policy on Policies.
The aim of the program is to create an effective, efficient, equitable, and a robust policy program for all University community members to utilize, access, and engage in University policies. Creating a culture of compliance requires supporting individuals’ ability to do the right thing because they are knowledgeable members of the University community.
Policy Management
The policy program continues to onboard departments across the University and to transition their policies and supplemental documents to the centralized University Policies site, as their policies meet new program requirements. New, recently updated, and converted policies and supplemental materials can be explored by clicking on the "University Policies" button on the homepage or selecting "University Policies" from the policy program dropdown menu. There, community members can search policies and related documents by their titles, key words, responsible departments, or categories. The work to convert these policies is managed through Policy Central. Individuals working on policies will be provided access to Policy Central and system training.
While transitioning policies to the new site many policies will remain available on individual department policy sites until they are converted. If you are unable to find a specific policy on the University Policies site, please explore the policy sites linked below or reach out to the policy program at policy@clemson.edu.
Individuals who wish to develop a new or revise a current Administrative policy should submit a Policy Request Form to begin the process. Additional resources for policy development and review can be found under "Policy Resources."
Unit-Level Support
While the policy program focuses on the management of the University's administrative policies, the program now offers structure and support for policies and procedures at the unit-level. Units seeking guidance on policy development and review or who wish to utilize Policy Central for policy management and access should complete the Unit Onboarding to Policy Program form to set up a consultation.
Explore our Policies
Academic Policies
Affiliates Policies
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Clemson University Research Foundation (CURF)
The Clemson University Research Foundation (CURF) is an independent 501(c)3 organization and was created to support the Clemson University Research Enterprise, guiding Clemson researchers through the technology transfer process by identifying, protecting, and developing university intellectual property. We are committed to creating a sustainable model for research by connecting Clemson researchers to external organizations and identifying opportunities for research collaboration to feed back into Clemson University.
To learn more about how CURF can support you, please visit our Frequently Asked Questions page.
For questions regarding the policies and procedures that CURF supports, please contact Brittany Souto, bsouto@clemson.edu.
Board of Trustees Policies
Finance and Operations Policies
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Accounting Services
Our policies pertain to all colleges and departments across the University. Individuals will find information related to capital assets, account reconciliations, and accounts receivable.
A list of Accounting Services policies and procedures can be found here:
For general questions regarding Accounting Services, please contact Dionne Simmons at dionnes@clemson.edu. Some policies or guidelines have specific contacts to whom you may be redirected.
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Cash and Treasury
The Office of Cash and Treasury Services online Policies and Procedure Manual is a resource for all Clemson University employees. The contents of the manual address University policy on banking services, cash receipting, merchant card services, Payment Card Industry Data Security Standards, training, and Ecommerce solutions.
A comprehensive list of policies and procedures can be found here:
For general questions regarding Cash and Treasury Services policies please contact Cathy Freeman at cdorfne@clemson.edu. Some policies have specific contacts to whom you may be redirected.
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Conflict of Interest
The Conflict of Interest Office serves as a resource to the Clemson University community in identifying real and apparent conflicts of interest, managing conflicts, and ensuring that all activities reflect the primary goals of education, scholarly inquiry, public service, and economic development. The conflict of interest policies apply to all university employees, including students involved in sponsored research activities.
For more information, please visit the conflict of interest webpage:
For questions regarding conflict of interest policies, please contact Alisha Oxendine at alishah@clemson.edu.
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Emergency Management
The Clemson University Office of Emergency Management is responsible for ensuring that the University effectively prepares for, responds to, recovers from, and mitigates the effects of the probable hazards and threats it faces. Emergency Management's online policies, procedures, and guidelines are a resource for students, parents, employees, and visitors.
Commonly referenced procedures include:
For more information or questions regarding Emergency Management policies and procedures please contact Emergency Management by email at emergency@clemson.edu.
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Facilities
Clemson University Facilities online policies, procedures, standards, and guidelines are primarily a resource for employees of University Facilities. There is also information in these documents that can help a Clemson University employee better understand the processes for requesting service from the Facilities department.
The latest versions of the documents are located at:
Facilities Standards and Procedures
If you have any questions about any of these documents, please contact Tom Jones @ 864-643-6028 or by email at twjones@clemson.edu.
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Human Resources
The Office of Human Resources’ online Policies and Procedures Manual is a resource for all Clemson University employees. The contents of the manual address University policy on a wide variety of human resources topics such as hiring and employment, professional conduct, timekeeping and leave, employee relations, and training. The policies, guidelines and procedures within the manual apply to all Clemson University employees unless otherwise stated.
A more complete list of Human Resources policies and procedures can be found here:
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Land and Capital Asset Stewardship
The Office of Land and Capital Asset Stewardship (LCAS) is responsible for the review and/or approval of all issues and decisions impacting land and capital assets owned by Clemson University and any affiliated organization. The mission of LCAS is to provide long- and short-term planning, management, and development of Clemson University real property to meet or exceed the goals set annually by University administration and Board of Trustees.
The primary role of the LCAS Office is to oversee the responsible management of all institutional land and capital assets to support the University's educational, research and public service mission.
LCAS policies pertain to those who desire to lease to or from the University and those who desire to alter or change a capital asset of the University which may include, but is not limited to easements, right-of-ways, encroachments, and acquisitions/dispositions which may impact the use of University capital assets for the short or long term.
Currently, LCAS policies are hosted by the Board of Trustees (BOT). BOT policies related to LCAS include:
- Easements and Right-of-Ways
- Leasing Policy and Procedure
- Public Use of University Lands
- Sale or Exchange of University Land
For general questions regarding LCAS policies, please contact Laura Stoner at haselde@clemson.edu or (864) 283-7107.
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Procurement/Travel
The Office of Procurement and Business Services (PBS) online Policies and Procedures Manual is a resource for all University employees conducting business on behalf of the University. As a State of South Carolina (SC) entity, Clemson University adheres to the requirements of the SC Procurement Code in terms of how we conduct procurement contracts (spending of money as well as entering contracts where revenue is returned to Clemson). The policies, procedures and guidelines within the manual apply to all University funds, regardless of source of fund.
Policies related to employee travel also fall under the responsibility of PBS. Due to the complexities of many types of procurements, the manual should be starting point, but the employees in PBS are always available to assist and provide further guidance as necessary.
A complete list of Procurement policies and procedures can be found here:
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Risk Services and Insurance
The Office of Risk Services & Insurance supports Clemson University's students, faculty, staff and University guests in the areas of risk management, workers' compensation, property and liability insurance and related claims. Risk Services & Insurance can assist with questions regarding insurance needs, accidents occurring on campus or accidents occurring on or off campus that pertain to University-owned vehicles.
South Carolina State Fleet Safety Policies (docx)
Commonly referenced procedures
For questions related to Risk Services & Insurance, please contact Linda Rice at busyone@clemson.edu.
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Student Financial Services
The Office of Student Financial Services is committed to offering students and authorized users support in meeting their financial obligations to the University. Policy information and guidance found below can be useful for students, parents/guardians and authorized users, and academic support staff.
Below are commonly referenced policies and resources:
Students with questions regarding their bills should contact studentbillquestions@clemson.edu.
Clemson Computing and Information Technology Policies
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Information Security
Clemson Computing and Information Technology (CCIT) and the Office of Information Security (OIS) have compiled IT Policies and Procedures applicable to University employees, students, and individuals with access to University data. The contents provide information on system maintenance, user account controls, acceptable use, data classifications and other IT related resources.
The complete listing can be found here:
For general questions related to IT Policies and Procedures please send a request to ithelp@clemson.edu.
Research Policies
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Grants and Contracts Administration
Grants and Contract Administration (GCA) assists Principal Investigators (PIs), department staff, and administrators with post-award financial and administrative matters related to their sponsored (Fund 20) projects.
Grants and Contract policies can be found on the Division of Research website and contained is section 5.0 Post-Award Administration.
For general questions regarding GCA policies and procedures, please contact Julie Cole, jcole7@clemson.edu.
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Sponsored Programs
The Office of Sponsored Programs(OSP) manages policies that govern pre-award activities related to eligibility to serve as principal investigator, signature authority, proposal development and submission, budget development and debarment and suspension. OSP also manages a policy that governs gift versus grant determinations.
For general questions regarding Office of Sponsored Programs policies, please contact Sheila Lischwe at cuosp@clemson.edu.
Student Affairs Policies
Division of Marketing and Communications Policies
