Grant Management
The Office of Research and Academic Affairs is ready to assist faculty and graduate students with effective management of research expenditures. We also serve as the primary liaison between CAAC researchers and the Clemson University Grants and Contracts Administration.
Please check below for periodic updates relevant to the appropriate and efficient use of grants and other research funds.
Grant Management Updates and Announcements
FACILITIES AND ADMINISTRATIVE COST ALLOCATIONS
New F&A Rates Effective July 1, 2016
Facilities and Administration Rates
| Applicable Category | Rate % (FY16) | Rate % (FY17) | Rate % (FY18) | Rate % (FY19) |
| Research On-Campus | 50.0% | 52.0% | 52.0% | 52.5% |
Facilities and administrative (F&A) costs are defined as those costs that are incurred for common or joint objectives of the University, and therefore, cannot be identified readily and specifically with a particular sponsored project, an instructional activity, or any other institutional activity. These costs are comprised of a number of components. Facilities include depreciation and use allowances, interest on debt associated with certain buildings, equipment and capital improvements, operation and maintenance expenses, and library expenses. Administration includes general administration and general expenses, departmental administration, and sponsored projects administration. More information at Research FAQs.
RESIDUAL BALANCES IN FIXED PRICE CONTRACTS POLICY
Effective 2/24/2014, the procedure for transferring remaining project balances in fixed-price contracts was incorporated into the policy on "Residual Balances in Fixed Price Contracts".
Remaining balances greater than 10% of the total original award require VPR approval prior to transfer. Full policy information can be found on the OSP website or Residual Balances PDF.
EXPORT CONTROLS AND FOREIGN TRAVEL
Clemson policy states that travel "outside the continental United States, Alaska, Hawaii, Canada or Puerto Rico meets the definition of foreign travel and requires approval prior to departure."
U.S. Export Control regulations do apply to Canada; therefore, employees who travel to Canada must complete a foreign travel request form so the Export Control office can approve.
However, when submitting payment for Canada trips, out-of-state rates and account codes apply.
FOREIGN NATIONAL PAYMENTS
Payments made to a foreign national (non-resident alien) for activities occurring within the U.S. may be taxable under the IRS Revenue Code.
Policy and Procedure regarding these activities are located in the Finance Division Business Manual.
Questions regarding policy or payment procedures should be directed to Pablo Unda, International Employment Manager, 864-656-5591.
PARTICIPANT SUPPORT (PARTSP)
Paid from vouchers/NOT payroll
Account codes:
7550 Part Supp Incentive Cards
7551 Part Supp-Reimbursable Exp
7552 Part Supp-NonReimb-eg Stipends
7553 Part Supp-NonReimb-Foreign Nat
REMAINING BUDGET BALANCES AT PROJECT END
Be wary of processing corrections after the project end date. This could give the appearance of "zeroing out" remaining budget balances.
If corrections after the project end date are necessary, be sure to provide an adequate explanation.
AAH Business Office intends to notify the principal investigator 3 months prior to the end date.
