Conference Rooms

The Biosystems Research Complex (BRC) conference rooms are designed and equipped to support programmatic activities and will not be used for regularly scheduled administrative meetings. Scheduling of the facilities needs to be as flexible as possible due to the dynamic nature of program design, development and implementation, the need to schedule program meetings on short notice, and the importance of having maximum flexibility in the use of the polycom technology. Priority is given for programmatic use; however, other groups may use the facility, if available.

Facilities and Capabilities:

BRC Conference Facility, ground floor, Room G-100

• 3, conference tables will seat approximately 12
• 8 folding tables (6 ft)
• 80 chairs (12 of which are for the 3 conference tables)
• Pull down screen
• Four data ports
• 1 phone line and one speaker telephone for conference calls
• 1 Polycom unit
• Large break room
• Podium with desktop computer
• A Crestron touch panel (on the podium or a wireless version) controls an electric projection screen and a projector for Local Presentations or for Videoconference calls to remote sites.
• The setup includes the capability to use Skype from the podium and AirMedia to wirelessly present from a laptop.
• 2 cameras: One in the rear of the room to show the Instructor or presenter, and a camera at the front of the room to show the students or other audience members.
• There are 3 LCD panels so computer content or remote visitors can be seen.

Access

BRC Conference Facility, ground floor, Room G-100

Normal access is provided through the door at the Northwest corner of the building. For large events involving off-campus guests, the doors on the Northeast corner of the building (under the glass tower) can be used if prior arrangements are made. Please pick up the key in 101 Barre Hall at least one hour prior to the event and return it at the conclusion of the event.

Setup and Clean up:

Users are responsible for setting up the room, for all clean-up and for leaving the facility set-up in its original configuration.

Use of Polycom Unit (distance audio and video communications):

• Event coordinator must make arrangements with an information technology consultant to set-up, connect and troubleshoot the Polycom unit at least one day prior to the conference.
• Any additional equipment required for the event (computers, projectors, etc) is the responsibility of the event coordinator.
• Please cancel reservations as soon as possible if the conference is canceled so the equipment and room will be available for use by others.