Event Services
Campus Reservations and Events is pleased to offer event support in all our reservable spaces. Our operations team will accommodate your staffing, equipment, and technical needs - making setup a breeze for you! Additionally, we have student and professional event coordinators on staff to help assist you with complex requests and ensure a successful and safe event. While not every event will be assigned a coordinator, you are welcome to request one as you see fit.
Our services are available with advance notice and sufficient available resources. We encourage clients to submit reservation requests several months in advance to avoid scheduling conflicts. Please note, we accept reservations up to one year in advance. If you would like to discuss your event needs with us, please email us and our staff will be happy to review your request.
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Event Coordination
While most simple reservations do not require an event coordinator, some large-scale or high profile events may require additional assistance. Campus Reservations and Events coordinators review reservation requests and assign staff as needed.
The Event Services staff is made of professional event planners, Student Event Coordinators (SEC) and an Event Assistant! As the main event planners on our staff, SECs are trained student employees that are ready to assist you with your event needs. While you will continue to serve as the event planner for your event, the Event Services team will come along side of you and assist you with the event logistics.
We do our best to communicate with you in advance and ensure all event details are finalized in a timely matter. Your event coordinator will require all event information be finalized no later than two weeks before your event to ensure we are adequately prepared for your event. All changes requested within two weeks will need to be reviewed for feasibility.
Please note, any event requiring major changes within 72-hours of the event date may be charged a labor fee, as deemed necessary.
What we offer to you:
- Setting up in-person meetings (1-2 meetings, as necessary)
- Creating drawn-to-scale diagrams for your event (1-2 revisions)
- Providing a cost worksheet prior to your event
- Logistics arrangements including but not limited to:
- Referrals to the Office of Risk Management as needed for liability insurance or activities involving risk
- Parking arrangements for guests, performers and speakers
- Obtaining necessary University approvals, such as:
- Alcohol Approvals
- Landscaping Approvals and submitting Facility Work Orders
- CUPD and/or CUFD approvals
- Use of University Marks approvals
- Events involving minors approvals
- Arranging all in-house or 3rd party rental equipment, as necessary
- Coordinating labor, cleaning, security, and other staffing as needed
- Reviewing 3rd party contracts and technical riders to aid in equipment needs discussions
- Collecting applicable tech details for our operations team
- Ensuring fire code compliance
Interested in working with an event coordinator? Please contact us via email.
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Contact Us
Office Hours: Monday - Friday 8 a.m. to 6 p.m. (hours adjusted for summer and holidays)
Information: 864-656-6118 (INFO)
Reservations: 864-656-4636; email
