Frequently Asked Questions

Registered Student Organizations receive a 100% discount on the following items 

*See exceptions for outdoor, major and special events below. 

Hendrix Student Center

• Space rental
• Tables in inventory
• Chairs in inventory
• House sound w/2 inputs
• 1 LCD projector
• 1 Dry erase/flip chart stand
• 1 Laptop for LCD connection
• Staffing during building hours
• 1 Projection screen
• 2 Easels
• 1 Podium
• 1 4x8 stage

 Memorial Auditorium (at Tillman Hall)

• Space rental
• Tables in inventory
• Chairs in inventory
• House sound w/4 inputs
• 1 Laptop for LCD connection
• 1 LCD projector
• 2 staff x 4 hrs including set-up, tear down and event staff
• 1 Projection screen
• 2 Easels
• 1 Podium
• 1 Dry erase/flip chart stand

Outdoor CRE Venues

• Space rental
• 4 hours of total staffing
• Max of 10 chairs in inventory
• Max of 5 tables in inventory
• Basic portable sound (2 inputs)

Outdoor, Major and Special

• CRE reserves the right to evaluate reservations and designate them as “Special Event” or “Major Event”. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons.
• “Special Events”, “Major Events” and Outdoor Events that require more than the basic event services stated above will be billed according the standard billing rates for additional equipment and staffing.
• Reservations that are confirmed within two weeks of the reservation date or that require extensive changes within two weeks of the reservation date may be designated “Special Event” as they require altering set inventory and staff schedules.

All additional charges will be outlined in a cost worksheet and sent to the primary contact.

In effort to protect our spaces & keep our availability open, deposits are only refundable if the reservation is cancelled via email at least two weeks before the event date. 

A late cancellation fee will be applied to any event cancelled within 14 days of the scheduled event date. Clients who fail to show up to their reservation will be charged a no show fee in addition to any hard costs incurred by the facility. Please see the pricing structure below.

Late Cancellation Fee*

• Hendrix Student Center, Brackett Hall and Outdoor Venues: $30
• Barnes Center, Memorial Auditorium and Samuel J. Cadden Chapel: $75

No Show Fee*

• Hendrix Student Center, Brackett Hall and Outdoor Venues: $50
• Barnes Center, Memorial Auditorium and Samuel J. Cadden Chapel: $100 

*Fiscal Year 24, Subject to Change

Clemson Catering is the exclusive food service provider for Clemson University and provides full-service catering options as well as basic linen services. All events serving food or beverages must be approved by Campus Reservations and Events and Clemson Catering before being served, sold, or handed out. 

Requests for Alcohol must be approved by Campus Reservations and Events, your Group VP, CUPD and must be served by Clemson Catering. For more information regarding events with alcohol please click here.

To have a flyer registered, it must include the following: your organization/department sponsor, contact information (email or phone number), the confirmed event name and an approved logo (if used).

Please review Section 5.0 of the Facility Use Policy and Appendix E which contains additional information regarding Bulletin Boards and Other Postings as well as General Posting/Publicity Locations.

Changes to your reservation should be requested via email. All changes must be made by the primary contact listed on the reservation request form.

Methods of payment include IDO (emailed), credit cards (Visa, MasterCard, Discover, and American Express) via Clemson University Marketplace, or check.

Checks should be made out to Clemson University. Payments are to be sent or delivered to:

Clemson University

Campus Reservations and Events

203 Hendrix Student Center

Clemson SC, 29634.

Meeting and conference rooms require a minimum of three days notice. All other venues require a minimum of 15 business days. 

However, please note, Campus Reservations and Events reserves the right to evaluate reservations and designate them as “Special Event” or “Major Event”. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons. All "Special Events" and/or "Major Events" will require at least three weeks notice.

Please note that our event management software does not allow errors such as double-booked events. However, if you arrive and someone is in your space, please confirm that you have arrived for your event at the time you specified and the time listed on your confirmation from our office.

If you have arrived at the time specified, please notify a Campus Reservations and Events staff member by calling the number listed on your reservation confirmation and we will be happy to assist you.