Student Org Resources
Looking to host an on-campus meeting or event for your organization? Registered Student Organizations receive a 100% discount on all Campus Reservations and Events venues (excluding The Barnes Center and Samuel J. Cadden Chapel) as well as a 100% discount on the following equipment:
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Hendrix Student Center
- Space Rental
- 1 LCD Projector w/ Screen
- 1 Dry Erase / Flip Chart Stand
- Tables/Chairs in Inventory
- 1 Laptop
- Staffing During Building Hours
- House Sound (2 inputs)
- 1 Podium
- 2 Easels
- 1 4x8 Stage Deck
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Memorial Auditorium
- Space Rental
- 1 LCD Projector w/ screen
- 1 Dry Erase / Flip Chart Stand
- Tables/Chairs in Inventory
- 1 Laptop
- 2 Staff x 4 hours
- House Sound (10 inputs)
- 1 Podium
- 2 Easels
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Outdoor Venues
- Space Rental
- 10 Chairs Max
- Basic Portable Sound (2 inputs)
- 5 Tables Max
- 4 Hours Total Staffing
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Barnes Center
- $30/hr with 2 hour minimum
- Connection to 6 TV monitors
- House sound with (1) mic
- Default Setup: (12) low tables & (5) high top tables with 4 chairs each, (9) 2-person couches, (6) side chairs, (2) 8’ tables Please note, any changes to default setup may incur setup fee.
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Samuel J. Cadden Chapel
- $30/hr with 2 hour minimum
- LCD Projector and & Screen
- House sound with (2) mics
- Default Setup: Fixed pew seating for 120 guests in the Assembly room.
ADDITIONAL NOTES
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All equipment requests must not exceed capacities set by fire code.
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RSOs will not be charged for equipment as noted above, provided that the equipment is in inventory and does not require a designated technician.
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Campus Reservations and Events reserves the right to set the appropriate level of staffing in order to ensure a high level of guest services and safety.
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Standard billing rates and/or actual rental rates will be charged for anything not listed above and/or not in inventory.
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If an event requires costs to be billed to Campus Reservations and Events, such as event security, cleaning, work orders or CUPD, those charges will be billed to the RSO at cost.
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A deposit may be required in order to secure services and/or inventory from event partners or third-party vendors.
OUTDOOR, MAJOR, AND SPECIAL EVENTS
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Campus Reservations and Events reserves the right to evaluate reservations and designate them as special event or major event. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons.
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Special events, major events, and outdoor events that require more than the basic event services stated above will be billed according the standard billing rates for additional equipment and staffing.
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Reservations that are confirmed within 2 weeks of the reservation date or that require extensive changes within 2 weeks of the reservation date may be designated as a special event as they require altering set inventory and staff schedules.
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Movies: United States Copyright Laws apply to any movie shown, and you will need to purchase the appropriate license to show any film on campus. Please note, checking out a movie at the library does not constitute the purchase of a movie license.
