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Campus Reservations and Events

Student Org. Resources

Looking to host an on-campus meeting or event for your organization? Registered Student Organizations receive a 100% discount on all Campus Reservations and Events venues (excluding The Barnes Center and Samuel J. Cadden Chapel) as well as a 100% discount on the following equipment:

  • Hendrix Student Center
    • Space Rental
    • 1 LCD Projector w/ Screen
    • 1 Dry Erase / Flip Chart Stand
    • Tables/Chairs in Inventory
    • 1 Laptop
    • Staffing During Building Hours
    • House Sound (2 inputs)
    • 1 Podium
    • 2 Easels
    • 1 4x8 Stage Deck
  • Memorial Auditorium
    • Space Rental
    • 1 LCD Projector w/ screen
    • 1 Dry Erase / Flip Chart Stand
    • Tables/Chairs in Inventory
    • 1 Laptop
    • 2 Staff x 4 hours
    • House Sound (10 inputs)
    • 1 Podium
    • 2 Easels
  • Outdoor Venues
    • Space Rental
    • 10 Chairs Max
    • Basic Portable Sound (2 inputs)
    • 5 Tables Max
    • 4 Hours Total Staffing
  • Barnes Center
    • $30/hr with 2 hour minimum
    • Connection to 6 TV monitors
    • House sound with (1) mic
    • Default Setup: (12) low tables & (5) high top tables with 4 chairs each, (9) 2-person couches, (6) side chairs, (2) 8’ tables Please note, any changes to default setup may incur setup fee.
  • Samuel J. Cadden Chapel
    • $30/hr with 2 hour minimum
    • LCD Projector and & Screen
    • House sound with (2) mics
    • Default Setup: Fixed pew seating for 120 guests in the Assembly room.
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ADDITIONAL NOTES

  • All equipment requests must not exceed capacities set by fire code.

  • RSOs will not be charged for equipment as noted above, provided that the equipment is in inventory and does not require a designated technician.

  • Campus Reservations and Events reserves the right to set the appropriate level of staffing in order to ensure a high level of guest services and safety.

  • Standard billing rates and/or actual rental rates will be charged for anything not listed above and/or not in inventory.

  • If an event requires costs to be billed to Campus Reservations and Events, such as event security, cleaning, work orders or CUPD, those charges will be billed to the RSO at cost.

  • A deposit may be required in order to secure services and/or inventory from event partners or third-party vendors.

OUTDOOR, MAJOR, AND SPECIAL EVENTS

  • Campus Reservations and Events reserves the right to evaluate reservations and designate them as special event or major event. This may apply to reservations that are complex, have contracted speakers/performers, have bands with multiple instrument/vocal needs, require extensive or specialized staffing, require specialty equipment, and/or for safety and security reasons.

  • Special events, major events, and outdoor events that require more than the basic event services stated above will be billed according the standard billing rates for additional equipment and staffing.

  • Reservations that are confirmed within 2 weeks of the reservation date or that require extensive changes within 2 weeks of the reservation date may be designated as a special event as they require altering set inventory and staff schedules.

  • Movies: United States Copyright Laws apply to any movie shown, and you will need to purchase the appropriate license to show any film on campus. Please note, checking out a movie at the library does not constitute the purchase of a movie license.

Campus Reservations and Events
Campus Reservations and Events | Hendrix Student Center, Second Floor, 720 McMillan Rd, Clemson, SC 29634