About Workday@Clemson
Clemson University is migrating primary human resources, finance processes and systems to our new cloud-based enterprise resource platform (ERP), Workday@Clemson. Ultimately, this investment will replace an antiquated system with a cutting-edge, intelligently designed one. Workday@Clemson will serve as a highly coordinated system ideal for providing a smooth user experience for faculty, staff and administrators alike, all while supporting our University's strategic plan, Clemson Elevate.
Our current HR and Finance systems are outdated. They predate the first ever webpages and the science of texting as a form of communication. A host of workaround systems and processes frustrate faculty and staff trying to complete recurring tasks like requesting a new hire. A new system that simplifies processes, removes disruption and keeps faculty and staff focused on high-priority work will keep everyone engaged.
By investing in this new system, we will effectively transition efficiently and strategically to a new system that supports both the efforts of Clemson Elevate as well as the needs of our students, faculty, staff and partners.
Strategic Foundations
Guiding Principles
Remember the customer's perspective
As someone who will be using the system, those at the University who are building the system want to hear your feedback. Your user experiences play a significant and continuous role to inform both the design and implementation of our new customer-focused system. While keeping your preferences in mind is a core best practice, ensuring that your point of view is implemented will likely result in a new system that is both elevated and long-standing.
Sustainable and built to last
Through Workday@Clemson, we plan to reduce custom-built reports while also implementing strategic, customization workarounds when we see fit. These processes require a sturdy, sustainable foundation — though not without a healthy dose of flexibility when necessary. Workday@Clemson will remain as standard as possible.
As common as possible, as different as necessary
Thinking through its entire business processes, the University will apply enhanced, standardized processes because they are easier to train you on and they deliver standard outcomes. While customization is possible, it will be used as an exception.
Don't let past practice get in the way of best practice
Past practices were long-standing for a reason, but that doesn't mean that there isn't room for improvement. Workday@Clemson will continuously reference these previous stepping-stones when adjusting our policies and procedures moving forward as a means of improving internal operations.
Enable business efficiency
Through Workday@Clemson, we will heighten overall systemic processes and business efficiencies by cutting down on unnecessary manual activities.
Countdown to Delivery
Our goal is to deliver Workday@Clemson to all of our faculty, staff and administrators by the 2027 fiscal year, or July of 2026. Workday@Clemson implementation will begin in August 2024.
Note: The timeline for a project of this size may be subject to shift as we move through these steps.
2023
- Onboard Enterprise Resource Planning program team
- Launch campus communications
2024
- Launch Campus User Group Change Network
- Welcome system integrator (SI) to our campus
- Implementation kick-off
- Begin planning and design phases
- Transition from Kronos to Peoplesoft Time and Leave as an intermediary timekeeping solution
2025
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Close design and configuration phases
- Build integrations, data conversions and reports
- System testing
- Develop training materials
- Expand campus communication and opportunities for engagement
2026
- Complete payroll testing
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User acceptance testing
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Launch training to campus
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Stand up support organization
- Go-Live
Support and Training
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