Clemson's new ERP: Workday@Clemson
An Enterprise Resource Planning (ERP) system is a software system that integrates essential business processes of an organization, enabling automation and business process workflow. Clemson University is in the process of acquiring and implementing Workday@Clemson, a new ERP that will modernize and streamline core finance and human resources functions including talent acquisition, time and leave management, performance management, payroll, grants management and procurement. This will give affected Clemson faculty, staff and student workers more time to focus on their important contributions to the University missions of teaching, research and service.
Workday@Clemson announcements and information will be provided via email and ongoing OUR Clemson coverage. Clemson will also continually update this website with information on training, opportunities for engagement, upcoming events and how to contact the Workday@Clemson program leadership team.
Workday@Clemson empowers Clemson employees to achieve personal and University goals.
The purpose of Workday@Clemson is to streamline existing work and to make it easier for you to complete certain recurring HR and Finance tasks. This frees you and your colleagues to spend more of your time focused on supporting the Clemson missions of teaching, research and service.
It will be cloud-based
Clemson’s current HR and Finance systems are housed on physical servers, and the University is responsible for the maintenance and upgrades of this hardware. By moving to the cloud-based Workday@Clemson solution, systems provider Deloitte Consulting will be responsible for maintaining the hardware and delivering new functionality on a regular basis. While the system provider identifies the enhancements, we expect that the communities of customers using the system will have a prominent, collective voice in the process.
It will streamline the execution of daily business processes
From self-service, automated leave requests to streamlined hiring processes, Workday@Clemson is expected to make daily tasks more streamlined, resulting in fewer frustrations and more time to spend on the work of supporting the Clemson Family.
Workday@Clemson is expected to replace:
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PeopleSoft HR
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PeopleSoft Finance
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Kronos
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Tiger Talent
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BuyWays
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OnBase performance management system
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And potentially other Clemson systems
Workday@Clemson is NOT expected to replace:
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iROAR – Clemson’s current student information system that uses Banner software – will not be replaced by Workday@Clemson.
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AIM
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Adaptive Planning
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Interfolio
Our Workday@Clemson Implementation Process
Implementing a cloud ERP for HR and Finance processes for an institution of Clemson's size and complexity is typically a multi-year process ranging from 18 months to 36 months. Clemson will collaborate with Deloitte Consulting to determine the target launch date for Workday@Clemson. We expect to take the following steps during this process.
Implementation Steps
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1. Finalize selection of our ERP system and systems Integrator (SI)
Clemson has selected Deloitte Consulting LLP to assist with the implementation of Workday@Clemson, the University’s new ERP system.
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2. Communicate our selection to the University community
After completing a rigorous selection process, the selection of Deloitte Consulting and Workday@Clemson were announced in OUR Clemson.
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3. Collaborate with Deloitte Consulting to determine a target launch date
Now that the selection process is complete, Clemson will collaborate with Deloitte Consulting to determine the target launch date for Workday@Clemson. Once determined, we will share that date via campus communications and the Workday@Clemson website.
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4. Support and train employees on Workday@Clemson
Support and training on HR and Finance business processes in Workday@Clemson will be available University-wide in multiple formats, including job aid documents, web-based training courses, instructor-led training sessions, and helpdesk and ticketing capabilities. Adoption-centric training will be available to affected faculty, staff and student workers before Workday@Clemson goes live and will continue afterward to meet your needs as you begin to use the system. The end goal is to encourage the adoption of Workday@Clemson and its many benefits, which means that resources and training are critically important to this process.
Details regarding Workday@Clemson support and training will be available on this website closer to the go-live date.
The Workday@Clemson program team is responsible for developing and delivering all support and training. In addition, Clemson user group members who participate in the design and testing of Workday@Clemson will act as knowledge resources for their units.
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5. Transition to Workday@Clemson
We expect no overlap between Peoplesoft Finance and Peoplesoft HR and Workday@Clemson.
Some changes, such as self-service transactions and updated business process flows, will take effect as soon as Workday@Clemson launches. Other changes, such as reduced processing times, will take effect over time as staff, faculty and student workers adopt the system and gain competency.
Changes to HR and Finance Processes During Transition
There may be some changes to Clemson's systems that interact with Workday@Clemson and Clemson's policies and procedures in preparation for launch. Communications, support and training will be provided for systems and processes impacted within Workday@Clemson, regardless of whether these changes take effect before or after the launch date.
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6. Provide continued support to Clemson employees
Workday@Clemson-specific support and adoption-centric training for Clemson employees will continue after the new system goes live. Our goal is to continue to answer your questions and meet your needs as you become proficient in the HR and Finance processes impacted by Workday@Clemson.
Please see our Support and Training page for the latest resources.
Our Workday@Clemson program team
The Workday@Clemson program team includes functional area lead, project management, business analysis, application development and support personnel who will support Workday@Clemson’s five workstreams and workstreams dedicated to Program Management, Voice of the Customer, Information Technology, Human Resources and Finance.
User Groups
Clemson user groups are comprised of staff and faculty representatives from academic and administrative departments, and from Clemson’s related organizations. These individuals possess subject matter expertise in finance, human resources, grants management, payroll and procurement. Members of these user groups are actively collaborating with the Workday@Clemson program team in design, testing, communication, and training efforts.
