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Employee Permits for Graduate Assistants
Employee passes are available for graduate students with continuing research or job duties over summer or winter breaks with a written request from a faculty member or supervisor.
Summer Break - May 12, 2025 - August 8, 2025
Due to the surplus of parking over the summer break, graduate students with a valid student parking permit may obtain a temporary employee pass allowing them to park in unrestricted (no 24-hour) green spaces. Students approved for this pass will receive an additional placard that must be displayed on the dash in addition to a valid student parking permit on the vehicle.
Based on current construction projects, parking lots available for assignment are E-22, Williamson Rd, E-27, or E-37.

Students With Graduate Assistant (GA) Parking Permits
Students with GA parking permits are permitted to park in the above-stated lots from Monday, May 12, 2025 to Sunday, August 10, 2025 without completing the application below. Displaying a valid GA permit is sufficient.
REMINDER: No parking permitted in 24-Hour employee spaces.
Students Without a GA Parking Permit
Students without a GA parking permit will need to bring in the required paperwork to Parking and Transportation Services during business hours. Applications are accepted May 12-30, 2025.
How to Obtain This Parking Permit
To obtain such a pass, the requesting student must submit all of the following information to Parking and Transportation Services. Parking and Transportation Services is open Monday-Friday from 7:30 a.m. to 4:30 p.m. and is located at 310 Klugh Ave, Suite B.
- Written certification from the faculty adviser or supervisor on departmental letterhead that the student is performing research or work for them throughout the summer. This letter shall include:
- Name of the student and XID number.
- Work location and schedule.
- Reason for the request.
- Make, model and license plate of the student’s vehicle. (Note: Supplemental permits are limited to one vehicle.)
All requests will be reviewed on a case-by-case basis, and parking assignments are based on availability.
Applicant must bring all information with them in order to obtain a pass. The pass shall be displayed on the vehicle’s dashboard in conjunction with a valid University student parking permit on the vehicle.
Permit applications will be accepted May 12 - 30, 2025 during normal business hours.