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Kronos Information
ALERT: Upcoming transition from Kronos to PeopleSoft
Later this year, all Clemson employees will transition from Kronos to PeopleSoft for time management and leave reporting. Training opportunities will be provided to impacted employees and supervisors before this transition takes effect.
Annual Timekeeping and Leave Reminders
108 Perimeter Road
Clemson, SC 29634
For Kronos-Related Questions: kronos@clemson.edu
For General Payroll Questions: payroll@clemson.edu
Fax: 864.656.3366
Kronos Role Responsibilities
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Employee Responsibilities
- Hourly and salaried non-exempt faculty, staff and student workers are responsible for tracking time worked accurately and timely.
- Hourly and salaried non-exempt faculty, staff and student workers are responsible to communicate missed punches or off-line work to their supervisor for direct entry into Kronos. These items should be reported accurately and timely.
- For individuals eligible to accrue leave, time off requests should be submitted accurately and timely. When necessary, time off requests should be cancelled (before approval) or retracted (after approval), accurately and timely.
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Supervisor Responsibilities
- Ensure direct reports are fulfilling their responsibilities
- Monitor Kronos daily for the following:
- Handle exceptions, such as missed punches or unexcused absences, which must be cleared for accurate payroll processing
- Manage time off requests daily as received
- Monitor Kronos weekly for the following:
- Employees approaching overtime
- If overtime is necessary, ensure approval has been obtained by the college Dean or division VP
- International employees approaching weekly maximum hours
- Part-time employees staying below 28 hours if necessary
- Salaried non-exempt employees meeting their weekly standard hours either through time worked or time off requested
- Employees approaching overtime
- By 4:30 pm on either the 1st or the 16th for the prior pay period:
- Ensure all time off requests have been approved or denied
- Ensure all exceptions have been reviewed and cleared if payroll is impacted, such as missed punches or unexcused absences
- Approve prior pay period timecards for all employees
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Assistant / Basic Timekeeper Responsibilities (Timekeeper role)
- On Monday weekly:
- Monitor prior work week to ensure employees and supervisors have fulfilled their responsibilities
- Follow-up with employees and supervisors regarding missed punches and unexcused absences
- Follow-up with supervisors regarding time off requests still in submitted status
- Follow-up with employees and supervisors if a salaried non-exempt employee has not met their weekly standard hours either through time worked or time off requested
- At the end of the pay period, monitor timecards to ensure supervisors have approved timecards by 4:30 pm on either the 1st or the 16th for the prior pay period
- By request (via e-mail, keep as back-up)
- Handle employee requests for timecard edits
- Approve timecards for supervisors at the end of the pay period, by 4:30 pm on either the 1st or the 16th.
- Additional access includes the ability to:
- Add, change and delete employee punches
- Make transfers in timecards
- Access and run reports
- Add a schedule for an employee
- Add a shift to a schedule for an employee
- View employee timecards
- Recommended:
- Direct employees back to supervisors to perform timecard edits
- On Monday weekly:
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Lead / Advanced Timekeeper Responsibilities (BCA and BCP roles)
- On Monday weekly:
- Monitor prior work week to ensure employees and supervisors have fulfilled their responsibilities
- Follow-up with employees and supervisors regarding missed punches and unexcused absences
- Follow-up with supervisors regarding time off requests still in submitted status
- Follow-up with employees and supervisors if a salaried non-exempt employee has not met their weekly standard hours either through time worked or time off requested
- For salaried non-exempt employees who have less than a 37.5 hour work week, ensure straight time pay is issued for any hours worked over standard hours. For example, if an employee has a 30 hour work week and works 32 hours, they must be compensated for the 2 additional hours.
- At the end of the pay period:
- Monitor timecards to ensure supervisors have approved timecards by 4:30 pm on either the 1st or the 16th for the prior pay period
- At the end of the pay period, sign-off on the department or division timecards. Adhere to either your budget center deadline, which may be in advance of the Payroll Operations calendar deadline. Sign-off indicates due diligence has been taken to ensure missed punches and unexcused absences have been addressed and there are no pending time off requests.
- By request (via e-mail, keep as back-up)
- Handle employee requests for timecard edits
- Approve timecards for supervisors at the end of the pay period, by 4:30 pm on either the 1st or the 16th
- Approve time off requests for supervisors
- Additional access includes the ability to:
- Add, change and delete employee punches
- Edit paycodes in timecards
- Make transfers in timecards
- Access and run reports
- Add a schedule for an employee
- Add a paycode to a schedule
- Add a shift to a schedule for an employee
- Submit time-off requests as an employee
- Recommended:
- Direct employees back to supervisors to perform timecard edits
- Direct employees to retract (unapproved) or cancel (approved) time off requests if a change is necessary, as opposed to making the change for the employee
- On Monday weekly:
Office of Human Resources
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Office of Human Resources | 108 Perimeter Rd, Clemson, SC 29634
