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W-2 Information
W-2s to be available by January 31
2024 W-2s are not yet available but will be mailed no later than January 31.
Online W-2s are only available for active faculty, staff and student workers.
Electronic W-2's are only available to active employees. If you will not be employed with Clemson University as of January 31, 2025, please verify and update your address as needed. W-2 forms will be mailed to your listed address, even if you had previously elected to receive your W-2 electronically. If you leave the University after January 31, 2025 consider printing your W-2 for your records.
There is a $10 charge for all W-2 reprints. Verifying and updating your address will save you the cost of a reprint if your W-2 is mailed to an incorrect address.
Update Your AddressActive employees may sign up for an Electronic W-2 (or check your election status) using the following steps:
- Navigate to the W-2/W-2c Consent Form in Employee Self-Service
- Enter the log-in credentials and authenticate with Duo Mobile.
- Visit the Clemson 2FA website for instructions on using Duo.
- Check the box consenting to receive your W-2 online.
Contact ithelp@clemson.edu if you need assistance with your ID, password or Duo Mobile authentication.
Frequently Asked Questions
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None of the earnings on my W-2 match my annual rate. Why is that?
The W-2 form reports “taxable gross”, not actual earnings. Your taxable gross is your total gross less pre-tax deductions. For a detailed explanation of how to tie your last paystub in 2023 to your 2023 W-2, please see Tips for Understanding Your W-2 (PDF).
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I waived the right to participate in retirement. Why is the Retirement Plan box marked on my W-2?
Participation is determined based on eligibility, regardless of whether one elected or waived the right to participate. For more information see IRS Forms W-2 Retirement Plan or IRS Form W-2 Box 13 Retirement Plan Checkbox Decision Chart (PDF) (pg. 30). If you think that this box was marked in error, please contact payroll@clemson.edu.
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Where can I get my statement about tuition?
Students who pay tuition receive a 1098-T. This can be accessed online via iROAR. The form can be found on the iROAR billing page (student billing tab). For assistance with 1098-T issues, contact Student Financial Services at studentbillquestions@clemson.edu.
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I was paid as a vendor. Where is my 1099?
Please contact Elizabeth Brewer at cowarde@clemson.edu.
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As a student employee with more than one job, will I get separate W-2s?
No. W-2s are issued as one document from one employer, so all jobs for that employer are on one form.
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I had an international tax treaty, where is my tax statement?
For treaty exempt amounts paid to you during the calendar year, you will receive a 1042-S form. If your wage income exceeded your treaty limit, you will receive both a 1042-S and a W-2. For 1042-s questions, contact International Employment at intlemployment@clemson.edu or Ask-HR.
Please note: You should not file your taxes until you have received both your W-2 and 1042-S forms. Your 1042-S form should be available to you electronically by logging in to your FNIS (Foreign National Information System) account.
For more information on tax filing and resources for international employees, please visit the Tax Information webpage.
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Why do I have an amount in box 12 code DD on my W-2?
The Affordable Care Act Tax Provision requires employers to report the cost of employer-sponsored health coverage in box 12 as code DD. The amount reported with code DD is not taxable. For more information from the IRS, go to Reporting of Employer-Sponsored Health Coverage.
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Why do I have an amount in box 14?
Box 14 is reserved for special reporting, such as:
- Oregon State Transit Tax wages and withholding, if applicable.
- Massachusetts Paid Family and Medical Leave deductions, if applicable.
- New Jersey Family Life Insurance, Unemployment Tax, Disability Tax, SWAF and WDPF, if applicable.
- Non-cash automobile, if applicable.
Contact Payroll
Clemson University
Payroll Department
108 Perimeter Rd.
Clemson, SC 29634
Email: payroll@clemson.edu
Fax: 864.656.3366
