International Employment and Tax

THE LANGUAGE USED IN THIS DOCUMENT DOES NOT CREATE AN EMPLOYMENT CONTRACT BETWEEN THE EMPLOYEE AND THE AGENCY. THE DOCUMENT DOES NOT CREATE ANY CONTRACTUAL RIGHTS OR ENTITLEMENTS. THE AGENCY RESERVES THE RIGHT TO REVISE THE CONTENT OF THIS DOCUMENT, IN WHOLE OR IN PART. NO PROMISES OR ASSURANCES, WHETHER WRITTEN OR ORAL, WHICH ARE CONTRARY OR INCONSISTENT WITH THE TERMS OF THIS PARAGRAPH CREATE ANY CONTRACT OF EMPLOYMENT.

Departmental Responsibility: Office of Human Resources
Topic: International Employment and Tax
Procedure: International Employment and Tax
Effective:
Last Revised Date: December 13, 2011

International Employment and Tax

The Office of Human Resources is responsible for non-resident alien employment eligibility verification, determination of non-resident alien employee-independent contractor status, and related non-resident alien tax issues. Additional responsibility includes tax issues related to U.S. source scholarships awarded to non-resident aliens. For information, contact International Employment & Taxation intlemployment@clemson.edu; 1-864-656-2000; Office of Human Resources, Administrative Services Building, 108 Perimeter Road.

Basics:

Foreign national students, faculty, researchers, and staff who plan to work at the University must have the following original documentation and must meet the following eligibility requirements:

• An original signed U.S. social security card. If you do not currently have a U.S. Social Security Card, please see the procedure for Applying for a Social Security Number (PDF).
• Original documents to establish identity and employment eligibility in the U.S.A. To maintain employment eligibility, your original employment eligibility documents must be current and must not have expired. If you receive either a renewal or an extension of your employment eligibility documents, you must update your employment eligibility verification to continue to work. See the Procedures section below.
• Foreign national students must be enrolled full time, maintaining valid visa status, and be activated in SEVIS by the Office of International Affairs. A maximum of 20 hours work per week is allowed while school is in session. This is inclusive of all University departments.
• J1 visa holders must be activated in SEVIS by the Office of International Affairs.

Procedures:

You cannot start working before you meet federal and state employment regulations. Your department will be notified when you have been approved to start work.

Schedule your appointment, and bring the following to your appointment:

• Social security card or 2-week receipt letter
• All original immigration documents (current passport with Visa, any older passports that contain US visas, Form I-94 and Form I-20/DS-2019.

Your International Employment representative will approve your department’s request to hire you if you meet all requirements.

Allow 45-60 minutes for your new-hire appointment.

Related Documents:

Frequently Asked Questions

U.S. Source Scholarships

International Student Work Hour Calendar

Non-Resident Alien Payments