Compliance Dashboard User Guide

This dashboard shows the compliance status for each department based on course offerings within prime time. Please note that because the university has overlapping standard meeting time blocks, a decision was made to use the MWF and TR meeting pattern blocks as the standard in determining compliance percentages for a department. This means courses meeting only on MW, for example, will show as needing review and should be to ensure compliance.

Overall tab: Shows the overall status of a department in meeting guidelines. Report is sorted based on the highest percentage of prime-time usage by a department first.

Meeting Block tab: Shows the departments compliance with prime-time broken down by meeting time blocks.

Course tab: Shows all courses and their days/times/meeting locations. Indicates if a course is meeting within standard meeting times and, if it is not, the appropriate standard meeting time block(s) being impacted are noted. If you see “Null” in a column on the Course tab:

1. If Null is shown in the Standard Meeting Block column – the course is not meeting at a standard meeting time as defined on MWF or TR. As a result, the corresponding meeting blocks being impacted will be shown in the Meeting Blocks Used column.
2. If Null is shown in the Meeting Blocks Used column – the course is meeting at a standard meeting time or outside of prime-time.

NOTE: On the Overall and Meeting Block tabs, you can hover over the information in each column to gain more explanation about the data shown.

If you want to filter, it is recommended that you start on the Overall tab to narrow your search and then continue.

Select View: Defaults to view ALL courses but you can narrow it to just show lecture/seminar courses.

Overall Compliance: Defaults to those departments who are noncompliant with the Scheduling Compliance Guidelines. You can filter to see those in compliance, too.

College: Defaults to ALL colleges but you can select a specific college to narrow down the departments shown.

Department: Defaults to ALL departments, but you can select a specific department.

NOTE: You can narrow down selections for the Department filter by selecting a college on the Overall and Meeting Block tabs, but this narrowing down is not supported on the Course view tab.

Term: Shows the term being reviewed in the report. To allow this field to automatically change without manual intervention each term, the month and year are displayed instead indicating when the term starts rather than the actual term code. August = Fall; January = Spring

The report is sorted by the department with the highest percentage of prime-time usage listed first.

Why Use this Dashboard?

1. To determine if your department(s) are abiding by the standard meeting times approved by the university and those specifically designated as prime time.
2. To effectively monitor your department’s compliance with the Scheduling Compliance Guidelines as you are preparing course offerings each term.
3. To watch your department's compliance percentage(s) change as sections are modified to fall within compliance guidelines.

When to Use this Dashboard:

This dashboard should be utilized by departments during the schedule building process, so compliance is reached prior to the early registration period for the upcoming term. This will ensure any changes needed do not negatively impact students trying to register. Departments should use this dashboard along with the Section Overview feature in IROAR to assess issue(s) and identify workable solutions to meeting pattern conflicts.

How to Use this Dashboard:

1. Know What Courses Are Included
   • Only campus code 'AAA' is considered
   • Only section status of 'A' (Active) is considered
   • "Buildings" noted with EXAM, TBA, NO ROOM, or ONLINE} are excluded
   • Sections with a null begin time are excluded
2. Understand How Courses Are Being Counted
   1. Any section with start and end times intersecting any part of one or more of the prime-time blocks is assigned the corresponding prime-time block(s). The specific prime-time block(s) being impacted will be noted in the Meeting Blocks Used column on the Course tab.
      
      For example, each of the following would consume multiple prime-time blocks, which would be viewable on the Course tab in the Meeting Blocks Used column:
      • MWF 9:05 – 10:15 - consumes 2 blocks
      • MTWF 9:05 – 10:15 - consumes 4 blocks
   2. Cross-listed courses are combined.
   3. Remember, you can filter by just Lecture/Seminar courses on the Overall tab to exclude courses coded as labs.