Schedule Edit and Review

Course sections with the variable title attribute (VARI – which can be found on SSADETL- Degree Program Attributes) should have a section-specific title entered when possible. Only change titles on courses with the VARI attribute. It often is helpful to students to have a more descriptive title displayed on their transcript to show the coursework they have completed.

Section numbers on all active courses should be three digits in length and must be numeric (ex: 001). We suggest sequential numbering. You can assign any section number to sections you schedule that have not been used for another section of the same course in the same term.

All cross-listed courses coded correctly will appear in this report. If you discover a course that is not coded but should be, you may access the Cross-Listed Codes Report to see what codes have already been used.

• If a course(s) needs a cross-list code, you must enter it in the Cross List field on the main page of SSASECT. You will also need to put an “O” in the Override field on the Meeting Times and Instructor tab in the building/room and instructor fields to save it.
• NOTE: You will also need to access SSAXLST to manage the cross-listing once all the section information is complete and the cross-list code entered. Once on SSAXLST, you can click insert to enter the course information of sections to add to the Cross-List. Make sure the Enrollment Maximum in the Cross List Section block matches the Maximum Enrollment number in the Cross List Enrollment block.

Course sections must have an instructional method entered showing whether it is traditional (TR) used for fully on-campus courses or, for online courses, ASYNC, SYNCH, or hybrid/blended (HY).

DO NOT USE the ONLINE (ON) option.

All online courses, whether they are taught on campus or at an off-campus location, must have the correct Campus Code and Instructional Method. The instructional method should always be SYNCH or ASYNC for online courses and HY for hybrid courses. For more information, visit Methods of Instruction. The campus code will vary:

• For online courses taught from the main campus, the campus code should be AAC
• For online courses taught from an off-campus location, the campus code should be for that specific location (select from Campus field drop-down select list)
• Note: For hybrid courses, the campus code should be AAA.

A grade mode error should not be entered on any course. This field is maintained by the Registrar's Office.

The Special Approval box should be completed for any courses requiring consent to register. A dropdown box next to the Special Approval field shows you the options. If consent is no longer required for a course, please make the change through the curriculum committee process.

Only the department knows how long into the term they want a particular course to run but it is critical that you choose the correct part-of-term that the course will follow when setting up a section to avoid larger issues. Although this is not a report within the Schedule Edit Collection, always review the Academic Calendar to ensure add/drop/withdraw dates are followed.

Variable credits can only be set if the course has been approved as a variable credit course. Variable credit courses must have the appropriate credit hours denoted in each of the credit, billing, and contact hour fields. They must also have the hours entered in either the lecture, lab or other contact hour field as appropriate.

• NOTE: If a course has been approved as a variable credit course, you will see the range of credits the course can be and can set the credit hours for a particular section to be anything within that range. For example, a range of 3-6 credit hours means the course could be set to 3, 4, 5 or 6 credit hours for that section. If a set credit is not determined on a section, each student who registers will have to determine the credit they register for which may or may not be correct. The credit hour you choose should match in all the fields noted above and does impact registration and billing.

The Voice Response and Self-Service Available flag must be checked so the course is viewable in iROAR and students can select it for registration. To see all sections you have created, go to the Section Overview tab under Faculty Services in iROAR.

Course sections with credits assigned must have the gradable indicator flag checked. Course sections with no credits assigned (i.e. 0 credit courses like labs) should not have the gradable indicator flag checked.

Course sections part of term start/end dates should match the meeting record start/end dates. If not, go to the SSASECT Meeting Times tab and correct.

Main campus courses (campus of AAA) with a meeting pattern but blank building and room fields mean the mass scheduler will try and assign a university classroom to those courses. This report includes all campus codes so departments can double check for accuracy between the campus code and the instructional method as well. For main campus courses (AAA) departments should do one of the following:

• If you have department owned room(s) that the course will go into, go ahead and assign that location
• Enter “NO ROOM” (i.e. “NO” in the building field and “ROOM” in the room field) if the course does NOT need a university classroom, does not need a room at all and/or you are unsure of which department owned room (if applicable) it will be assigned.

NOTE: Assigning NO ROOM will make the mass room scheduler ignore those sections when assigning university classrooms. Allowing your courses to receive a university classroom assignment when it is not needed takes the opportunity away from a course that may really need it.

Course credit hours that are fixed must match in three places:

1. SSASECT credit hours
2. the session credit hours under the meeting times and instructor tab, and
3. the meeting location and credits sub-tab

If they do not, adjust the credits under the Meeting location and credits sub-tab to match the section credit hours.

Course section hours per week should be in line with the course contact hours and the scheduled times.

All courses must have an instructor assigned PRIOR to the first day of classes. Please go to SSASECT under the Meeting Times and Instructor tab to enter the instructor(s). Keep in mind that only primary instructors can issue overrides and only one of the instructors can be primary. If the primary instructor cannot be assigned prior to the first day of classes, the department chair should be entered as a placeholder until the proper assignment can be made.

The sum of the percentage of responsibility must be equal to 100. You can adjust the percentage for each instructor on SSASECT under the Meeting Times and Instructor tab. For example, two instructors on a course could be 50/50 or 75/25 but the total must equal 100%.

Course sections with corequisites must be set up correctly so a student isn’t prevented from registering. Corequisites must reciprocate with one another, except in circumstances when multiple CRNS are linked to one CRN such as in a lecture being offered with multiple lab options.

Course sections that require a co-requisite course must be linked together on SSADETL in the Co-requisite section. If a course section has a required co-requisite, both courses must be offered together.

This report lists courses and their corequisites courses and the text added on SSATEXT. Only active sections are included. Check the narratives provided here for mistakes and add narratives on SSATEXT for those courses without one. When CRNs are tied to one another, a message helps to tell the student the acceptable combinations. These should be reviewed for accuracy each term.

Honors courses are set up the same as other courses but there are three additional steps that must be done.

Courses restricted to honors students should have the following characteristics and restrictions on students who can enroll:

• On SSASECT, (HON) should be denoted at the end of the course title
• On SSADETL, the HONR restriction should be applied under the Degree Program Attribute tab
• On SSARRES, the HONR and HONP attributes should be applied under the Student Attribute tab

Courses restricted to honors students but have non-honors students registered. Departments should use this report to contact individual students and have them switch to a non-honors section.