Coordinator Resources

INB Room Assignments

• Assigning a New Room

  There are several key points to remember when assigning a new room to a section:

  1. There is a five-minute wait time between removing the old and adding a new assignment. 
  2. You should avoid putting "O" in the Override field.
  3. If a final exam creates a conflict with your section, you should change the end date to the Friday before exam week.

  If you are dealing with cross-listed sections, you will need to enter an AXM code for both parts of the cross-listed courses into the Automatic Schedule, as well as an O in the Override field.

• TBA Room Assignments

  Assigning TBA rooms will make the mass room scheduler ignore those sections. You should do this on all sections where you don't want a university room assigned, including those where you don't want a room at all as allowing your courses to receive a room assignment takes the opportunity away from a course that may need it.

  Please remember to put the O in the Override field when assigning TBA rooms.

• Department and University-Owned Rooms

  Department Owned Rooms

  You can make building and room assignments before the mass room scheduler runs only.

  Please do not schedule any sections in another department's department-owned room before/after the mass room scheduler runs.

  University Owned Rooms

  To assign University owned rooms, please use the Scheduler Preferences Tab and remember the following:

  • Do not enter anything under Section Preferences.
  • Do not enter a building and room.
  • Enter Room Attributes on the Scheduler Preferences tab.

  Only enter Partition Preferences if you do not want that particular section to receive the same partition preference as other courses with that same subject code. Registration Services manages Partition Preferences based on subject code.

  Additionally, every section's last partition preference is all rooms on campus by default. Please keep in mind the following:

  • The more attributes you enter, the fewer the choices are for rooms. Remember: less is better.
  • You cannot direct the mass room scheduler toward a room you would like to get by entering more preferences and attributes — doing so lowers your chances of getting a room.
  • Every partition preference and room attribute must be ranked, however, room attributes are all considered requirements.

  If you need to change a room assignment, please reach out to Registration Services for assistance and we'll be happy to help you. Email Registration Services

  Room Types

  • TEC1 — Laptop Smart
  • TEC2 — Computer Station
  • TEC3 — Smart Board
  • TEC4 — Sympodium

  *Some rooms carry more than one of the above-listed attributes/features. You may check the 25Live section below for current information.

25Live Scheduling System

• Finding a New Room

  When finding a new room for a section, you should choose only university-owned rooms. You should also check if all dates are available, with special attention to exam week. 

  Please remember: sections have priorities over meetings.

• Events

  If your upcoming event is scheduled in a department-owned classroom other than yours, you will have to wait for that department to approve your request.

  You should only use the Confirmed event state in 25Live to view events and you should always use the calendar to enter dates.

  25Live FAQ

• General Information

  All the functions you need to schedule course sections are located on the Banner SSASECT page.

  The page has four tabs to help you schedule a course section: Course Section Information, Section Enrollment Information, Meeting Times and Instructors, and Section Preferences.

  To add section comments in Banner 9, you will need to enter the following code: SSATEXT.

• Section Enrollment, Numbers and Restrictions

  Section Enrollment

  Do not put 0 in the Maximum Enrollment field, because the mass room scheduler will skip that section and will not assign a room to it.

  Section Numbers

  Section numbers must be three numbers in length, and they do need to be numeric (ex: 001). We suggest that you use sequential numbering to maintain organization.

  You can assign any section number to sections you schedule that have not been used for another section of the same course; if you enter a duplicate number, you will get an error code in Banner. 

  Section Restrictions

  Restrictions are applied in the iROAR Scheduler. The only restrictions that should be applied to a section are:

  • Field of Study
  • Class
  • Degree
  • Program
  • College
  • Student Attribute - Honors, CUBS, RISE, ATHL

  *Please do not use any of the other available restrictions.

• Study Abroad and Embedded Study Abroad

  Discover instructions below to schedule study abroad and embedded study abroad sections.

  Study Abroad Section

  You must complete two additional steps to schedule a Study Abroad section:

  1. Use the appropriate Campus Code.
  2. Tuition and Fee Waiver box must be checked.

  Embedded Study Abroad Section

  You must complete two additional steps to schedule an Embedded Study Abroad section:

  1. Keep campus code as AAA
  2. Add EMBD attribute on SSADETL > Degree Programs Attributes tab
• Honors Sections

  There are several extra steps you must take in order to schedule an honors section. The steps are as follows:

  1. SSASECT: type (HON) at the end of the course title.
  2. SSADETL > Degree Program Attributes tab: Select HONR — Clemson University Honors College
  3. SSARRES > Student Attribute and Cohort tab: Include HONR — Clemson University College
• Section Migration

  Analysis

  Section Migration Analysis evaluates when the registered students have availability in their class schedule. It offers overall statistics of when students could take the course and at what time patterns. This tool is very helpful when you need to move students to newly created sections or disperse students amongst current sections.

  Assist Tool

  Section Migration Assist tool works in conjunction with the Analysis tool, giving you the statistics you need to change class times or create new sections. You can then move students registered in one section to another section.

  Note: The tool will drop and add the students and display any errors present.

  Enrollment Management

  The Enrollment Management tool allows you to add and drop students to/from the courses you are responsible for.

  You may give the following overrides in Section Migration Assist tool and Enrollment Management tool — all other overrides must be given by the instructor in iROAR or by a registration coordinator in INB.

  • Time Conflict
  • Special Approval
  • Field of Study Restriction
  • Class Restriction
  • Degree Restriction
  • Program Restriction

  Please do not add or drop student registrations from courses in which there are waitlisted students. You have access to add/drop student registrations in a particular term beginning the first day of early registration until the last day to add (see the Academic Calendar below). After this deadline, you must submit a registration correction form.

  Find the form you need to complete your task in iROAR and explore the Academic Calendar using the buttons below.